Policies and Procedures

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Last Revised July 2016

The Montessori Method of Education

Northwest Montessori House of Children, INC.

Dr. Maria Montessori (1870 - 1952) developed the Montessori method of Education. The Italian Physicians who formulated this method had a particular genius for observing children. The materials are based on the young child's unique aptitude for learning, which Dr. Montessori identified as the "absorbent mind". In her writings she frequently compared the young mind to a sponge. It literally absorbs everything in the environment.

In the Montessori Curriculum, children are exposed to activities such as the Exercises of Practical Life, Sensorial materials, Math, Language, Cultural lessons, History, Geography, Science, Biology, Art, Art appreciation and Music. Curriculum such as reading composition and mathematics require progressive build-up for successful concept development. Concepts of Social consciousness and personal work habits also need a period of time for internalization.

The environment is designed to take advantage of the child's sensitive periods in learning.

Policies and Procedures

Time Schedules:

  1. The school operates from Monday through Friday every day, with the exception of listed holidays and published vacations during Spring Break in March and Christmas and associated holidays at the end of December each year. The school opens at 7:15 am for early arrivals. A good night's sleep, a nutritious breakfast and a pleasant morning experience will set the tone for the whole day.
  2. b. Classroom activities begin at 8:30 a.m. at the Primary campus and at 8:45 a.m. at the Pre-Primary and Toddler campuses.
  3. All children in the full-day program, must be picked up by 6:00 pm. A fee of $3.00 will be charged for every 5 minutes or part, after pick-up time.
  4. All children in the half-day program, should be picked up by 1:30 pm at the latest, as staff need to be released to supervise the children taking a nap. A fee of $3.00 will be charged for every 5 minutes or part, after pick-up time.

Attendance Log:

  1. Each parent or Guardian of a child/children shall sign in and out and include the time in the Attendance Log located in the child's classroom.
  2. It is the duty of the Classroom Lead Teacher or designee to ensure accuracy of these logs.

Procedures for release of children:

Each child will be released only to a parent or authorized guardian as indicated on the Application Form after signing the attendance log. Appropriate papers must be included in the child's file in the case that a child should not be released to a parent or guardian.

Health Forms:

These forms should be duly completed and signed by both your doctor and you and returned to us on the first day of school. These include immunization and Tuberculin testing requirements.

Hearing and Vision Screening:

State law requires all children ages 4 and 5 be screened for hearing and vision.

Sickness and Medication:

If your child has a contagious disease, fever, vomiting or diarrhea within 24 hours, please keep the child at home as we do not have facilities for sick children. If you require the teachers to dispense any medicine to your child, kindly authorize in writing on the Medication Forms in your child's classroom. Please indicate the dosage and time the medicine should be given. The school cannot be held responsible for any dosage missed.

School Records:

If your child's emotional, social, physical or health development dictates further information, please attach it with your application.

It is necessary that our records be kept up to date. Please inform the school of new immunization dates and other information in the health record. Changes in address, telephone numbers or emergency numbers shall be reported immediately as they occur.

Medical emergencies:

In the event that a child in our care falls sick or gets hurt, the classroom teacher or designee shall immediately inform one of the parents or guardian. The incident form shall be immediately written by the classroom teacher or designee and forwarded to the director, prior to filing it in the child's record. In an extremely serious situation, we would call 911 for emergency medical services assistance.

Weather & Outdoor Policies:

Children go outside every day in our program, as we consider outdoor play an essential element of the curriculum that supports children’s growth. Schedules may be modified to accommodate inclement or extreme weather, which will include temperatures falling below 32°F and above 100°F. We ask that parents provide a doctor’s note if a child is not able to go outside due to health reasons. Please always dress your child in warm layers in cold weather and apply sunscreen and bug spray on hot days.

Transportation/Field Trips:

The school does not provide transportation of any kind, nor do we engage in field trips.

Water Activities:

Once a year in the summer each building has a Splash Day, where the children get to engage in water activities. We will have a sprinkler set up on the playground and other fun things to do. The children should wear their swimsuits to school on this day and bring an extra change of clothes.


If your child needs to stay at home due to sickness or other reasons, please call and inform the child's classroom teacher.

Discipline and guidance:

Parents or Guardians will be provided a copy of the Discipline and Guidance Policy and shall read and acknowledge receipt of it at the time of enrollment.


Each child must have a clearly marked "Zip-lock" bag, with a change of clothes for emergency use. Please clearly mark all items of clothing with the child's name. Coats, jackets and other clothing items should also be labeled.

The child should wear soft sole shoes to school. This makes climbing easier and safer, with less noise in the classroom and a surer footing.

Diapers and "Wet Wipes" should be sent with toddlers.


Please send a healthy packed lunch of a sandwich, soup, fruit and vegetables. Kindly send a napkin, as well as any utensils the lunch requires as we foster good eating habits. Morning and afternoon snacks are provided.


Birthdays can be celebrated in the classroom, during the morning snack. Please notify the teacher in advance, so that she can plan for it.

School Work:

Folders will be sent on the last day of the month. The parents of toddlers and pre-schoolers should not expect too many written papers as the children are encouraged to work with Montessori materials and little work is done on paper.


Vinyl toughware mats are used for naptime. You may purchase one at the school for $20.00 each, for children staying after 1:30 pm.

Each child must bring his or her own set of nap gear (blanket or sleeping bag, pillow) as desired. These items should be in a plastic bag or duffel bag to keep them separate from the blankets and pillows of other children.


Parent/teacher conferences are scheduled in January and May of each year.

Animals on site:

The classrooms have parakeets and aquariums; however, the children do not handle them. The aquariums are serviced by a professional, and the bird cage is cleaned regularly by the teacher.

Parental Visits:

Parents are permitted to visit and observe their children in the school at any time in an unobtrusive manner. Parents can also participate in the school's operation and activities, with prior permission from the director.

Minimum Standards for Child-Care Centers:

A copy of these rules and also the school's most recent licensing inspection report is available for review in the office located in the middle building.

Texas Department of Protective and Regulatory Services:

  1. Licensing Office: Telephone: (512) 835-3195
  2. Website: www.tdprs.state.tx.us
  3. Child Abuse Hotline: 1-800-252-5400 (available 24 hours)

Messages for the Teacher:

Please have a hand-written message handed over to one of the adults at greeting time. If you wish to talk to your teacher, the message will be passed on to her and she will return your call as soon as possible.


Please do not send toys to school, due to the possibility of loss or damage and distraction to your child's workday.

Any item of interest to your child may be sent on Friday for 'show and tell'. Preferably it should be of an educational nature.


It is our policy that no member of the staff is permitted to provide baby-sitting for any child enrolled in our school, before and after their normal working hours. We would appreciate your cooperation accordingly.

Parent's Acknowledgement:

  1. We will provide parents a copy of these Policies and Procedures.
  2. Parents acknowledge receiving a copy of these Policies and Procedures by signing and dating the attached form.
  3. This acknowledgement is kept in the child's record as long as the child remains at our facility

Thank you for your cooperation.